Hold the date, take the advance,bill the balance.
For banquet halls, lawns and event venues, on their own or as part of a hotel. Keep spaces and packages in one catalogue, and every booking from enquiry to final invoice.
- Event & banquet venue
The short answer
EkamOS is event venue and banquet hall booking software for venues in India, on their own or attached to a hotel. It keeps a catalogue of spaces and packages, tracks each booking from tentative hold to confirmed with guest count, advance and balance, locks the booking amounts once an invoice is issued, bills with GST, and tracks enquiries as leads.
Why venues switch
Dates, advances and a bill that does not drift
Without EkamOS
Dates are held in a diary, and two families are told the same Saturday is free.
With EkamOS
Every booking is in one list with a day view, marked tentative or confirmed, with its space, guest count, advance and balance.
Without EkamOS
The final bill quietly differs from what was agreed.
With EkamOS
Once an invoice is issued, the booking amounts are locked, so the bill cannot drift.
Without EkamOS
Enquiries arrive by phone and WhatsApp and are never followed up.
With EkamOS
Enquiries are tracked as leads, and a converted lead is linked to its event booking.
What you can do today
Everything on this page is in the product now
Spaces and packages
Create, edit and retire halls, lawns and packages priced per guest, in the app.
Bookings from hold to confirmed
A day view and an upcoming list of events with tentative and confirmed status, guest count, advance and balance, with search.
Price lock
Once an invoice is issued, the booking amounts are locked so the bill cannot drift.
GST on event invoices
Event invoices go through the same GST invoicing as the rest of EkamOS, with credit notes for corrections.
Leads
Track enquiries as leads and link a converted lead to its event booking.
Included for event venues
How a booking runs
From enquiry to final invoice
Enquiry
Logged as a lead.
Hold
A tentative booking for the space and date.
Advance
Confirm the booking and record the advance.
Invoice
Issue the GST invoice; the amounts lock.
Balance
Collect the balance against the invoice.
Works with the rest of EkamOS
A lawn next to the rooms
Hotel rooms
Run the hotel and the venue as locations under one login.
Café or kitchen
The point of sale, kitchen display and inventory, if you run your own kitchen.
Accounts
Event invoices sit in the same GST ledger, reports and Tally export as everything else.
Coming soon
Not built yet
Roadmap- A hall availability calendar
- Banquet event orders and food package costing
Questions
Event venue questions, answered
What does EkamOS do for a banquet hall or event venue?
It keeps your halls, lawns and packages in a catalogue, tracks each booking from tentative hold to confirmed with guest count, advance and balance, locks the booking amounts once an invoice is issued, bills with GST, and tracks enquiries as leads.
Is there an availability calendar for my halls?
Not yet. Bookings have a day view and an upcoming list today; a hall availability calendar is on the roadmap.
Can I run a venue that is part of my hotel?
Yes. Add the venue as a location under the same login as the hotel, or add event bookings to the hotel location as an add-on.
How are advances and the balance handled?
Each booking records its advance and balance. When you issue the invoice, the booking amounts lock so the final bill matches what was agreed, and corrections go through credit notes.
Does EkamOS cost food packages or produce banquet event orders?
Not yet. Both are on the roadmap. Packages today are catalogue items priced per guest.
See a booking go from hold to invoice
Book a demo and we will walk an event from enquiry to the final GST invoice.